Transforming childcare: how Z Staffing outshines traditional childcare agencies

Written by Z Staffing

Childcare centre owners and managers regularly face the challenges and complexities of filling educator staffing gaps. What you need is a fast, reliable service with quality staff that doesn't undermine your bottom line. Unfortunately, traditional childcare recruitment agencies often struggle with slow turnarounds, high fees, and excessive back and forth, ultimately costing you both time and money. This is where the Z Staffing app comes in. Our casual childcare staffing app leverages the latest technology and a user-friendly interface to streamline your entire casual staffing operation. Read on to see how traditional recruitment agencies stack up against our innovative Z Staffing app.

Fast-track childcare staffing solutions

We all have full schedules, and there's no time to spare on excessive paperwork, numerous phone calls, or endless emails, especially when you need to quickly fill childcare vacancies. That's why our technology simplifies the childcare recruitment process for both educators and services. Educators can discover suitable shifts with just a click, while services can fill vacancies in minutes, not days. Our service is also three times faster than traditional childcare recruitment agencies!

When you post a shift on our App, hundreds of educators in your local area get instantly notified. Within minutes, you’ll have a qualified and vetted educator ready to work at your service. Cutting out the middleman in shift-filling saves your business incredible amounts of time and effort.

 

Speed Features

Traditional Agency

Z Staffing

Shift-Filling Speed

⭐⭐

Takes time to liaise between the service and potential educators.

⭐⭐⭐⭐⭐

Shifts can be filled within minutes with instant notifications.

Shift-Fill Rate

⭐⭐⭐⭐

This will depend on the size of the agency and available staff.

⭐⭐⭐⭐⭐

We have a 9/10 shift-fill rate for all shifts posted.

Communication

⭐⭐⭐

Requires back and forth between service, agency, and educators.

⭐⭐⭐⭐⭐

Communication is direct between the service and educators for faster interactions.

Availability

Only available during agency hours.

⭐⭐⭐⭐⭐

Available 24/7 on your self-managed app.

Last-Minute Shifts

⭐⭐

Last-minute shifts can be difficult to fill due to back and forth.

⭐⭐⭐⭐⭐

Can be filled quickly and efficiently by educators in your area.

Favourite Option

Staff are sent wherever they can, without preference for services.

⭐⭐⭐⭐⭐

‘Favourite’ feature connects services and educators efficiently, based on preference.

Our Z Educators, as well as being fully vetted and qualified, have undergone a rigorous selection and induction process. This enables you to seamlessly meet your service’s unique requirements with success and ease, without you having to worry about performing these time-consuming checks. Even the payment process is streamlined, as all payments are processed through our platform, with one simple invoice to pay every seven days. 

Casual staffing cost comparisons

If you’ve ever worked with a traditional childcare recruitment agency before, you’ll be familiar with the high recruitment fees they charge. The cost of these services can become prohibitive, especially for services that need short-term help to fill casual childcare vacancies. Z Staffing is an incredibly cost-effective solution to your casual staffing budgets. We are more affordable than traditional childcare recruitment agencies, making us the perfect alternative. The app itself is free and allows you to only pay for the service of our educators while the educators are paid directly by Z. Our app-based nature means lower overheads, allowing us to pay educators a more competitive rate and charge services less compared to traditional agencies. This creates an effective win-win situation, attracting quality educators while childcare services can benefit from cost-effective solutions without compromising on staffing quality. We also provide a comprehensive dashboard to our services, featuring advanced controls and analytics to help you stay on budget and efficiently meet your staffing needs. Our technology allows services to fill childcare jobs quickly and remain in ratio while drastically reducing their recruitment spend. 

 

Cost

Traditional Agency

Z Staffing

Free App

✔️

Pay For Service

✔️

✔️

Educators Paid Above Award

✔️

Budget Tracking Dashboard

✔️

Data and Analytics of Casual Staffing

✔️

Low Overheads, Saving You Money

✔️

 

Harnessing technology for smarter staffing solutions

Many traditional recruitment agencies still rely heavily on emails, phone calls, and in-person meetings, and most have outdated websites with limited functionality. Z Staffing leverages the very latest technology to make the entire process simple, fast and effective, which is why we can offer such competitive pricing for our service. The Z Staffing App handles the whole process from posting a job to confirming a shift and processing payment. Think of Z Staffing as the Uber for the childcare industry, seamlessly connecting childcare centres and casual childcare educators. Through our app —used by over 2,200 childcare services and more than 7,000 approved educators—users can post and accept shifts, review each other, and liaise with each other efficiently.

 

Technology

Traditional Agency

Z Staffing

Reliant on Phone Calls

✔️

Reliant on Emails

✔️

Utilises App Platform

✔️

Dedicated Support Person

✔️

Single Portal for All Needs

✔️

Dashboard for Staffing Information

✔️

Access and Download the Educators’ Documentation for Compliance Online

✔️

 

High-quality casual educators

Our experienced childcare recruitment team meticulously verifies the qualifications, experience, and suitability of all educators to ensure they meet the high standards expected in childcare environments. This rigorous screening process guarantees that our educators align with the core ethos and etiquette required to maintain the exceptional level of care children deserve.Leveraging superior technology, our app allows you to tailor your staffing needs with specific criteria such as qualifications, experience, and special skills. It also enhances transparency by enabling services and educators to rate each other, providing a clear record of performance before confirming shifts. This ensures a perfect match that respects the needs and values of both parties. Additionally, services can 'favourite' top-performing educators, giving them priority for future shifts and ensuring that services maintain high standards of care by re-engaging their favourite educators. Our app also includes a reliability rating system that tracks how often an educator accepts a shift and then cancels. This feature enhances the quality of educators by encouraging desirable behaviours through positive feedback and high ratings.

 

Educator Quality

Traditional Agency

Z Staffing

Qualified

⭐⭐⭐⭐⭐

Educators must be qualified.

⭐⭐⭐⭐⭐

Educators must be qualified.

Aligned with Childcare Ethos

⭐⭐

There's no guarantee that agency educators will align with your childcare ethos.

⭐⭐⭐⭐⭐

Educators are of an exceptional standard and aligned with childcare ethos.

Transparency About Educator Quality

⭐⭐

Minimal transparency is offered, putting the work back on your shoulders.

⭐⭐⭐⭐⭐

Offers full transparency by allowing services to rate Educator performance and view their statistics.

Reliability Assurance

⭐⭐⭐

Agencies only provide reliability information about their staff at their discretion.

⭐⭐⭐⭐⭐

Z's reliability rating tracks how often an educator accepted a shift but cancelled.

Finds Educators with Specific Requirements

⭐⭐

Can only ensure educators that match the required qualifications.

⭐⭐⭐⭐⭐

Allows you to set specific criteria to match with educators who meet your unique requirements.

 

Setting the standard for casual staffing excellence 

Ultimately there’s no comparison between traditional childcare recruitment agencies and Z Staffing. While the traditional approach is slow, time-consuming, and expensive, Z Staffing stands out as a comprehensive solution. We provide exceptional speed and reliability for filling your childcare shifts with quality educators, all for a cost-effective price with no hidden costs. Our advanced technology platform, including a user-friendly dashboard and app, provides exceptional speed, reliability, and transparency in filling childcare shifts with quality educators—making it an indispensable asset for your service. But beyond our technology and efficiency, what truly sets us apart is our commitment to building long-term relationships based on trust and collaboration. To learn more about our service, join Z Staffing today by downloading the app or contacting us to get started.

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About Z Staffing

When running or managing a childcare centre, you must ensure you have the correct amount of childcare educators to children to remain in ratio. With industry-wide worker shortages, planned holidays by permanent workers, and sudden staffing issues due to sick leave, it can be a challenge to ensure you have enough staff available.

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